Quick Tips

Time Management

1.Consolidate appointments whenever possible. Schedule them only in the morning or only in the afternoon, or only on certain days of the week. This will free up the rest of your time for productive work in your office. The same goes for meetings.

2.Carry a folder of reading material with you, such as articles from magazines. Catch up while waiting for an appointment or eating lunch alone.

3.Take 15 minutes at the end of each day to clear your desk and prepare a "to do" list for tomorrow. Know your top three priorities for tomorrow before leaving your office today.

4.Use your time for activities requiring your specific skills. Do not undertake tasks which can be done by your support staff. Learn to say no to activities that divert you from reaching your goals. If it is not important to get you where you want to go- it's not worth your time.

5.Identify when you work at peak performance. Schedule quiet time, at least an hour a day and tackle your most challenging and productive work. Know what your goal is for using your quiet time effectively.

6.Discourage idle chatting and socializing by advising visitors that you are working on an important task that must be completed. Sitting with your back to the door will also discourage walk-ins. Set a specific time to do recurring, routine paperwork, whether weekly or monthly, and block out the time on your calendar. Allocating this time assures these tasks will be remembered and completed.

7.Schedule blocks of time in the morning and the afternoon to make phone calls. Make all call backs at one time. When leaving a phone message, advise the best time to call you.

8.Reply to faxes and e-mail all at one time rather than individually all day.

9.Make computer templates of all documents you create regularly; letters, faxes, contracts, expense reports, and proposals; then modify. Why start from scratch every time?

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